o Logical organization. 6. The idea behind emphasizing on the feedback aspect of communication is that it helps the sender to modify his subsequent communications in view of the reactions of the recipient – making for better and improved human relations. Content of Message 23. Communication should have courtesy and diplomacy. Clarity of message – The subject-matter, which is to be communicated, must be clear. Training to the communicators – Proper training should be given to the communicators in the communication skills. This principle implies that communication should always be consistent with the plans, objectives, policies and programmes of the organisation and not conflicting. Providing additional information would go a long way towards taking better decision by the receiver. 7. For this purpose, the idea to be communicated must be very clear in the minds of the communicator. 8. Flexibility 13. 6. Incomplete and inadequate information delays action and destroys understanding and relations. For instance, if you start one point with an adjective, start them all with an adjective. Examine the true purpose of each communication. This implies that the information should be adequate and complete in all respect. (i) Feedback is perhaps the most important characteristic of effective communication system. Technical words and words having various meanings should be used to the minimum. This helps in increasing the effectiveness of communication considerably. Communication system should be able to absorb the changes in the organisation. • interpersona l - that is, grammar facilitates the way we interact with other ... form the focus of a lesson or an exercise: e.g. The communicator must have feedback confirmation from the recipient whether the messages communicated have been understood in the same sense in which the sender takes it and also whether the recipient is agreed or disagreed the proposal. Co-operation of personnel – Co-operation of the organisation personnel is essential in order to make communication effective. Seeing a cute little baby relishing a particular biscuit, the watcher may relate it to his own child and go and buy that same biscuit, for­getting that his own baby prefers a different biscuit. It helps him to find out the correct time when the message is to be communicated. Complete information makes communication effective. Privacy Policy 9. Proper Medium 15. Consider the total physical and human setting whenever you communicate. . Reciprocal communication – Both the communicator and communicate should participate in the communication. Inconsistent messages always create chaos and confusion in the minds of people which is highly detrimental to the interest of the enterprise. Communication is effective when the workers are receptive to it and are able to give relevant feedback. For example, Instead of telling ‘there is a substantial increase in sales’, say ‘sales have risen by 70%. Consult with others, wherever appropriate, in planning communications. Hence, the message should be sent before the actual need keeping in mind the time required for communication. Idioms That Begin with Prepositions. 7. Late messages are meaningless and the utility of communication is ended. (c) The communication channels should be straight forward and short, to minimize delays and distortion of information. Contrast correctness with grammatical error. This decision of time helps him in reducing the effect of man’s emotions and moods. 5. Methodology. Teachers of English teachers may do the activities: (1) Consider students’ individual differences by using focus on form and focus on meaning trends in order to illustrate the intended grammar, (2) Exchange experiences among teachers by attending each other classes especially in grammar to show benefits of using the above trends in teaching grammar, (3) Select effective … Communication is effective where there are no barriers to communication. But in certain situations where they are the sole and best judge, informality may be avoided. 8. o Facial Expressions, Gestures and Movements. In the business world everything starts and ends with courtesy and considerations. Incorrect transmission will lead to incorrect action. 6) The rule-of-law … The need to make communication an effective instrument of organisational cohesiveness and control over it are well recognized. 7. Stop! These special facts are known as ‘Principles of Effective Communication’. Nature of Relationship between Sender and Receiver: Relationship between the sender and receiver should be kept in mind while drafting the communi­cation. Adequacy of information – In order to make communication effective, one more condition to be fulfilled is that it should be adequate and complete in all respects. This is the most important principle of an effective communication system. ... write the speech in about 150 words, to be delivered in the morning assembly. Any delay in communicating the messages will serve no purpose except to make them (messages) mere historical documents as they lose their importance and effectiveness by the lapse of time. Correctness and Believability of Communication: Before communicating a message, the sender should carefully check its correctness and reliability. List of Common Prepositions. A Short History of Writing Instruction: From Ancient Greece to Contemporary America, 3rd ed., edited by James J. Murphy. ii. Proper grammar improves the clarity of your writing and increases readers' confidence in your ideas. It means that he should see whether the receiver has understood the message or not. The words used in the message should be simple—communication, especially business communication, should not be a means to demonstrate the language skills of the speaker/writer. Provision for Interaction and Participation in Oral Communication: In verbal communication, care should be taken to see that it does not become a monologue by the com­municator. Grammar check your writing, find errors in grammar, spelling and writing style. Sender should analyze the needs of information at the receiving end before conveying the message. Feedback is permitted through a two-way communication system. Right climate in the organisation – There should not be any communication barriers in the business concern. Language 5. So, the sender should stop talking, because without stopping the talking, one cannot listen. Wrong information will result in wrong decisions. Active forms of speech make your sentences more powerful. Any delay in communicating the messages will serve no purpose except to make them (messages) mere historical documents as they lose their im­portance and effectiveness by the lapse of time. Effective communication means communication free from barriers. Therefore, brevity is the soul of communication. iii. (vii) Principle of the Constructive and Strategic Use of Informal Groups: The management must not hesitate in making a constructive and strategic use of informal groups; for ensuring and facilitating speedier communications in emergency situations. Though all details should be included in the message, the sender should be as brief as possible. (m) Participative processes can be more and more resorted to for both downward and upward communication. 10. A picture, they say, is worth a thousand words and a moving picture worth a thousand still pictures. Each one’s use is different in behaviour, sentiments and emotions which decide the degree of attention. Oral Communication at a Place Free of Noise and Distraction: The place where the manager addresses his subordinate(s) should not be noisy or cause distraction. In the written communication the sender can get the feedback by using appropriate means. Regardless of the method used, recognizing the correct structures of grammatical rules is at the root of better writing. It must take into account the interest of the other parties. Effective writing is often about managing the balance between printed text and white space for dramatic effect. Uploader Agreement. It avoids spreading of rumours and relieves top managers from scanning every information. ‘Action speaks louder than words’, so a manager cannot enforce punctuality, if he himself is not punctual. The purpose for which communication was used must be achieved. Effective communication should be as clear as possible. (v) The Principle of Appropriateness (or Rationality): The communication must be appropriate or rational, in the context of the realization of organizational objectives. iii. The message should be as brief as possible but even with brevity, it should convey the message in full. The feedback (or reaction or response) of the recipient to the message, must be as easily transferable to the sender, as the original communicable made by the sender. This will avoid chaos and confusion in the organisation. Speed – The communication system should be capable of carrying messages speedily. The organisation structure of the unit consisting of physical setting and human setting must facilitate the process of communication. The above principles, if followed, will make the communication effective. Simple language means using ‘familiar words’ while transmitting the information. Learn the rules, and the quirks, of English grammar - from parts of speech to punctuation. The messages should be correct, authentic and accurate. The process of communication should be helpful in an effective exchange of information. The following guidelines ensure concreteness Use specific facts. There should be room for listeners to interact and participate in the proceedings. Consistency should be maintained in sending messages. Use occasional long ones to keep the audience alert. However, method is an ambiguous concept in language teaching, and has been used in many different ways. 10 Principles of Grammar Intervention was a really good article to read that outlines what a clinician should consider when developing therapy plans for a student. Economy 14. Work on each of them regularly and you will get good at writing. These are the ‘Ten commandments of good communication’. Feedback – This refers to the actual response of the receiver to the message communicated to him. In prescriptive grammar, correctness is the notion that certain words, word forms, and syntactic structures meet the standards and conventions (that is, the "rules") prescribed by traditional grammarians. For example, the sender may raise his hand to convey the message of ‘stop the work’. Actions must be congruent with communication. Ambiguous terms should not be used so that the purpose of communication is not deviated. Develop Listening Habits (Consideration): Some people are good speakers but bad listeners. Image Guidelines 4. Effective commu­nication necessitates a minimum of two partici­pants who should interact with each other. No ambiguity – The communicator should be clear in his mind about the objective of his communication and there should not be any ambiguity. Understand the physical and human environment when communicating. Constructive and Strategic Use of Informal Groups 20. 12 Principles for Grammar Instruction. In this way, the sender uses the opportunity to convey the message for enduring and immediate benefits to the receiver. Dr. Richard Nordquist is professor emeritus of rhetoric and English at Georgia Southern University and the author of several university-level grammar and composition textbooks. Avoiding phrases, use ‘conclude’ instead of ‘come to conclusion’, use ‘please’, in place of ‘will you be kind enough’ ‘although’ for despite the fact. ... fundamental principles of grammar which apply universally in all languages – for ... they may limit the kind of hypotheses we form. As far as possible unnecessary messages should be reduced to the minimum to make communication economical. ... Make sure the grammatical structure of your bullet points is parallel by starting each with the same part of speech. Uses principles of effective speech writing focusing on o Audience profile o Logical organization o Duration o Word choice o Grammatical correctness EN11/12OC-IIcj-25 Communicate messages those are of short-run and long-run importance. He should also clarify the purpose of communication to the receiver, apart from giving due attention to the aspects of timing of communication. In this connection, the sender has to ensure the following: i. 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